Venture Capital Operations Associate

ABOUT METAPROP

MetaProp is a New York-based venture capital firm focused on the real estate technology (“PropTech”) industry. Founded in 2015, MetaProp’s investment team has invested in 135+ technology companies across the real estate value chain. The firm manages multiple funds for both financial and strategic real estate investors that represent a pilot- and test-ready sandbox of 20+ billion square feet across every real estate asset type and global market. The firm’s investment activities are complemented by pioneering community leadership including the PropTech Place innovation hub, MetaProp Accelerator at Columbia University programs, global events NYC Real Estate Tech Week and Propel by MIPIM NYC, and publications Global PropTech Confidence Index and PropTech 101.

HIGHLIGHTS

  • Join PropTech’s leading venture capital investment team.

  • Own and help build the systems and processes that will enable our investment team to scale to the next level.

  • Grow your career with a dynamic team, a flexible remote-first culture, and access to a fabulous New York City office location.

THE ROLE

MetaProp is looking for an investment operations generalist to join our fast growing investment team. You'll play a key role in owning operations--building, shaping, refining and running the gears of our investment management processes and infrastructure--and helping our fast-paced, high performance team fly even faster. Reporting directly into the general partnership, the Operations Associate position is a new role within our firm and one which we view as instrumental in the continued growth and efficiency of our investment activities.

The Operations Associate position is an opportunity to join the most prolific investment team in one of tech’s fastest growing and most dynamic sectors. You will gain a deep working understanding of the structure and management of investment funds, investment processes, venture capital fund administration, reporting standards and best practices, and venture capital investment strategies. You will also gain extensive exposure to the high level decision making of investments and will engage on a regular basis with the firm's investment professionals. 

You’ll have visibility into the firm’s deal flow, portfolio details and investment performance. This role requires that you can function with the highest level of integrity while dealing with privileged and sensitive information.

RESPONSIBILITIES/DUTIES

Deal support

  • Coordinate investment closing processes, including facilitating timely and accurate document execution, preparing bank requests and wire information, and ensuring appropriate control adherence.

  • Support successful handoff of new portfolio companies to Startup Services following completion of deal.

  • Support and help administer the syndication and execution of co-investment opportunities. 

Investment Committee Meetings

  • Prepare for the firm's weekly investment committee meeting in which all MetaProp investment team members participate to discuss prospective investments, portfolio matters and other investment-oriented business. Role includes coordinating the meeting agenda, collecting information from investment team members, distributing agenda, generating Affinity investment reports to support meeting discussions, and taking and distributing notes and follow up action items.

CRM, Technology & Administrative Management

  • Maintain and work to continuously improve the investment team’s deal tracking and relationship management system (Affinity). We aim to live in our CRM, not our inbox, which means its critical that our CRM always be up to date, action-oriented and closely monitored.

  • Administer investment team software subscriptions (e.g. Affinity, PitchBook, Slack, etc.).

  • Maintain investment team calendar of key dates and ensure timely visibility for other investment team members.

Data & Document Management / Record Keeping

  • Maintain, oversee and refine MetaProp’s investment record and data management program, including deal documentation, portfolio data, performance information, investment reference data, and other systems as needed.

  • Ensure MetaProp collects or creates, and maintains thorough documentation related to MetaProp’s investments (e.g. portfolio company transaction documents, company-supplied reports, etc.) in a manner that ensures compliance with best practice and internal policy requirements.

Fund Administration & Management

  • Assist with the creation, refinement and maintenance of fund-level planning and management tools (e.g. portfolio construction model, deployment tracker, reserve analysis, individual position details, capital call modeling, etc.).

  • Ensure MetaProp maintains up to date information from portfolio companies regarding position details (e.g. up to date cap tables, valuation details, board composition, etc.)

  • Assist with performance modeling and reporting projects and initiatives.

  • Fulfill other reporting requirements as necessary. Place special attention on quality control, regularly checking for quality and accuracy of quantitative information (eg, investment figures, dates, ownership, board seats) and qualitative information (eg, market analysis, business descriptions, performance updates).

  • Serve as point of contact with MetaProp’s fund administrators, accountants, tax professionals, auditors, and banking contacts; and ensure accurate information is provided to and received from such service providers in a timely manner.

  • Assist with annual audits and tax return preparation.

Investor Relations

  • Manage and contribute to production of quarterly investor reporting, including quantitative and qualitative summaries and assessments of portfolio company commercial performance. 

  • Prepare for Annual Limited Partner Meeting and Quarterly Limited Partner Update webinars.

  • Oversee the creation and upkeep of secure data rooms and materials as needed by the investor relations team.

  • Assist the Investor Relations team in the creation and upkeep of investment- and portfolio-related data room materials.

  • Manage and fulfill ad hoc investor/reporting requests from investors, assist with prospective investor due diligence requests, and the maintenance of updated offering materials and other materials about the firm and its investments.

ABOUT YOU

  • Minimum of two years’ experience working in a venture capital, private equity, hedge fund or investment consultancy firm in an operations or back-office role; or working for a top-tier fund administrator that services such firms. 

  • Project and deal management: You enjoy planning, coordinating and maintaining accountability for complex project processes for high value deals. You have a background in process development and execution. You have a track record of improving existing processes, including an ability and motivation to problem solve and troubleshoot. You have exceptional organizational skills, outstanding attention to detail and a pride in ownership of work.

  • Data and tracking: You are comfortable with nuanced sets of data and can manipulate data to draw out actionable outcomes.

  • Domain fluency: You have a strong grasp of financial concepts and an interest in the nuts and bolts of venture finance and operations. Your day-to-day will touch on the legal, accounting, tax, and finance components that underlie the venture financing ecosystem.

  • Writing and reporting: You enjoy communicating quantitative and qualitative summaries of business performance to various stakeholder groups. You are also an excellent listener with a strong understanding of the context in which you are working.

  • Administration: You enjoy being more behind the scenes, helping the front-facing team be as effective as possible.

  • Commitment to diversity. It’s important to us and it should be important to you too. We’re continually looking for ways to help our firm and our peers take a leadership role in shaping a more inclusive industry and we want every member who joins our team to help further this goal.

  • Advanced Excel skills

TO APPLY

Email jobs@metaprop.vc with a brief email (500 words in total) telling us (1) why your experiences will uniquely help you excel as an Operations Associate at MetaProp, Please attach your resume and list “Operations Associate” in the subject line. We’ll be in touch if there’s a fit.